Improving email security in the New Year

it meeting

With 2022 just ahead, keeping your business safe from cyber attacks has never been more important. And protecting your company email is one place to consider. Phishing, ransomware and malicious virus attacks can each have the same start point: a company email. From weak password security to sophisticated phishing scams, your employees can often be the human break in the cyber security chain, and the company email is often the most effective access point for criminal activity. So what can you do to protect your data, and your company reputation? And what should you know about email security for small businesses? Well, here at Creative Network Solutions, we are Manchester’s leading IT support and network services experts. From cloud storage to business VoIP, we are the team you can count on. And this is our guide to everything small businesses should know about email security.

Important steps for improving email security in the New Year

Email security should be a top concern for any company, of any size. But with small to medium sized businesses increasingly under threat, as cyber criminals enjoy an increased success rate in this field, keeping your email access safe, and training staff correctly, is now more important than ever. So what should you consider when it comes to email security for your business? Well, there are several things that are essential to take action on, including:

  • Password security
  • Training employees
  • Effective anti-virus protections

Password security

Email accounts are typically only protected by the password, as the email itself is clearly available for all recipients to see. So to make sure that your company is protected, you need to enforce a strong password policy. You should consider:

  • Ensuring all passwords are between six and ten characters long
  • All passwords must contain at least one number, one symbol and two letters (one uppercase and one lowercase)
  • Passwords should all be unique and not used for other accounts, private or personal
  • Avoid any commonly used passwords
  • Passwords should be changed every 45-60 days as a precaution

Training employees

Beyond ensuring that every password is strong and difficult to crack, you will also need to train your staff for email security. This should include:

  • Training staff to recognize phishing scams- phishing scams involve sending what looks like a professional email or letter from a company known and trusted by your own, in an attempt to steal passwords, network access and data. Full training on this topic should be given to all staff for increased security.
  • Training staff not to follow links- malicious software and viruses, as well as ransomware, can be delivered in the form of a link in an email. Train your staff not to follow this link, or any links within emails. Especially those that are suspicious.

Installing effective anti-virus protection

Finally, you need a last line of defense, should your employees accidentally open an email containing malicious software. Strong, high level anti-virus protection can be a good way to stop any threats, and keep your network and security system safe.

For more information or advice about network and email security, for companies of any size, why not ask the experts today, here at Creative Network Solutions.